Supervisor, Office Administration

SUPERVISOR, OFFICE ADMINISTRATION

The Company

B2Gold is a responsible international senior gold producer headquartered in Vancouver, Canada. Founded in 2007, today, B2Gold has operating gold mines in Canada, Mali, Namibia and the Philippines, and numerous development and exploration projects in various countries.

Position

Supervisor, Office Administration

Introduction

Reporting to the Manager, Office Administration, the Supervisor, Office Administration is essential in the organization and day-to-day operations of the Vancouver Head office. This position is responsible for supervising the administrative team, as well as for providing general office support to the entire office and administrative support to a few senior staff members. The ideal candidate will be a proactive multi-tasker who is organized, efficient, and highly effective, working independently and within a team environment.

Location

This is a full-time on-site position based at B2Gold’s Corporate Office in Vancouver, Canada

Duties and Responsibilities

Supervising our Administration department

• Provide support to admin team to ensure they have the necessary skills to perform their job functions effectively;
• Supervise the work of admin team to ensure adherence to quality standards, deadlines, and proper procedures;
• Create and implement processes to improve efficiency and effectiveness of administration functions;
• Maintain departmental documentation, including instructions and procedures;
• Carry out tasks, projects, and other assignments delegated by the Manager, Office Administration, and provide appropriate direction and oversight to ensure their timely and effective completion;
• Backup support for other administrative roles, as required; and
• Perform other duties as required in support of Company objectives.

Assisting our Office Administration Department

• Restock kitchen and supply rooms throughout the day and order supplies as needed;

• Maintain a tidy office environment including common areas, kitchens and meeting rooms;
• Liaise with building management and security regarding tenant and facility-related issues;
• Maintain office equipment and coordinate repairs and servicing as required;
• Coordinate maintenance schedules and service providers for building systems, ensuring inspections, preventive maintenance, testing, and repairs are completed in a timely manner and that related records are maintained;
• Liaise with vendors and maintain positive working relationships;
• Coordinate incoming and outgoing mail and courier shipments, including receiving, recording, and distributing items, preparing waybills and customs documentation, tracking deliveries, and resolving shipment issues as needed;
• Coordinate office access, including the issuance and tracking of security cards, visitor access, and employee access changes;
• Prepare, edit, format, and process correspondence and documents, including emails, forms, letters, and memos;
• Prepare, organize, and maintain electronic and physical filing systems and other documentation as required;
• Assist with photocopying, scanning, binding, and other document production tasks;
• Assist with maintaining intranet content;
• Coordinate the preparation, retrieval, and storage of off-site records;
• Support on-site meetings and events, including meeting room bookings, set-up, catering, and clean-up;
• Coordinate and delivery training for new Office Assistants and Receptionists, ensuring consistent understanding of office procedures, administrative processes, systems, and service standards; and
• Serve as a member of the corporate office Emergency Response team.

Assisting with Reception Coverage

• Receive and direct calls, conveying exemplary phone etiquette;
• Greet guests and employees in a friendly and helpful manner;
• Track attendance as required for evacuation purposes;
• Manage meeting room calendar; and
• Provide reception relief/back-up.

Requirements

• Highschool diploma or equivalent completion of secondary education;
• Minimum three (3) years’ experience in office administration;
• Minimum two (2) years’ experience in a supervisory role, coordinating the work of others in a large office environment;
• Intermediate user in Microsoft Office products (Word, Excel, and Outlook);
• Ability to work with different cultures;
• Excellent customer service skills;
• Excellent written and verbal communication and interpersonal skills;
• Able to work collaboratively in a team environment but also able to work independently with minimum supervision;
• Strong multi-tasking, organizational, time-management skills with ability to prioritize;
• Keen attention to detail with strong problem-solving skills;
• Ability to be proactive, professional and thrive in a fast paced and dynamic environment;
• Friendly, enthusiastic, and outgoing with the ability to maintain confidentiality; and
• Experience working in a publicly traded company or mining industry is considered a strong asset.

Job Demands/Physical Requirements:

• This position is based out of our Vancouver (Canada) head office on a full-time basis; and
• Must be able to lift boxes weighing at least 20lbs.

Compensation

B2Gold prioritizes local employment, supports empowerment initiatives and continuously works towards a people profile that matches the demographics of the respective national settings in which we operate, while appreciating our inclusive culture that attracts talent from around the world. As an equal opportunity employer, B2Gold values diversity and we encourage all qualified candidates to apply.

B2Gold offers a competitive compensation package, including base salary commensurate with the candidate’s experience, knowledge and skill set, and a comprehensive benefit package for employees and their eligible dependents. The base salary range for this position is CAD $64,000 - $70,000 per annum, which is the anticipated pay at the time of hire but does not reflect similar future job opportunities. Details of the total compensation package will be shared during the interview process.

We thank all applicants for their interest in B2Gold Corp., however, only those candidates selected for an interview will be contacted.